Recordings that include student interactions in which it is possible to identify the students constitute protected educational records. Please review the CSU Responsible Use Policy for more information. Use of CourseStream should follow all University directives and guidelines for acceptable use of University resources and should be used for legitimate purposes as intended by the University. Please review SF State’s policy for more information. Examples are recordings that violate copyright or FERPA laws.ĬourseStream recordings are subject to intellectual property guidelines for online instructional materials as defined by the SF State Academic Senate. Recordings that are found to violate local, state or federal laws may be removed at any time.These instances will be handled on a case-by-case basis. Instructors with large CourseStream Recording Libraries may be contacted by AT administrators outside the normally scheduled recording deletion periods and AT will work with individual instructors on migrating and removing content.Spring – Early February, Early March, Mid march Exceptional Instances Affecting Retention The recurring dates of notification will be:įall – Early August, Early September, Mid September Instructors wishing to retain any of these flagged recordings may download a copy of their recordings to store on their own storage device (ex: computer, hard drive, cloud service, etc.) using the AT Help Center instructions. Exceptional instances where recordings may be removed at other times are discussed below.ĪT administrators will notify each instructor who has a recording flagged for removal that their recording(s) have been scheduled for deletion a minimum of 30 days before the scheduled deletion date. These recordings will be flagged for removal from the CourseStream Recording Library in an effort to maintain efficient use of the CourseStream storage system. Twice a year, AT will aggregate a list of CourseStream recordings that are a minimum of one year old (365+ days) and that have not been viewed in the last 365 days. Guidelines Recording Retention Process OverviewĪll CourseStream recordings will be kept for a minimum of one year after their creation and be available in the instructor’s CourseStream Recording Library. This is federal law protecting the privacy of student education records and applies to any school that receives funds under an application program of the U.S. FERPA is the Family Educational Rights and Privacy Act.Instructor Archiving: The method by which an instructor can download and preserve past recordings onto their own storage device.Scheduled Recording Deletion: The schedule by which recordings will be automatically deleted from the system.Recording Retention: The length of time CourseStream recordings will be held in the CourseStream Recording Library before scheduled recording deletion takes place.CourseStream Recording Library: Repository of recordings available for review or viewing within the My Mediasite area in Canvas courses. Desktop Recorder: Mediasite software that installs on personal computers or laptops from which instructors can record screencasts, webcam-based video and/or audio for upload to the CourseStream system.Classroom Recording: Recorded lectures within CourseStream-enabled classrooms.Academic Technology (AT): Department that administers the CourseStream system and equipment.This guideline applies to recordings created and stored in the CourseStream Recording Library including content produced from classroom recordings and the Desktop Recorder software. Its purpose is to facilitate effective management of the overall system, efficient use of storage and other resources, and to document usage guidelines. Intellectual property and content ownership.Content retention, deletion and preservation by faculty.This guideline documents operating procedures for the CourseStream lecture capture service at San Francisco State University, addressing the areas of:
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